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Estates Administrator

Permanent East Midlands Jobs & Advice in Administration
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Job Detail

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Job Description

We're currently recruiting for an Estates Administrator to join our client based on a prestigious estate in Northamptonshire, offering the chance to work in a picturesque historical and rural setting.

The successful candidate will be the face of the estate and be required to work on their own initiative, to have the proven ability to use all Microsoft office packages to a high standard, be highly organised and possess excellent interpersonal skills.

You will enjoy working as part of a small friendly team based in the Estate office, which plays an important part as a hub for the local community. You will be required to represent the owner and maintain high standards whilst bringing strong attention to detail at all times.

If you have previous administration experience at a senior level with excellent interpersonal skills who is able to work on their own initiative with an assertive personality, this could be the role for you.

Please note, you must also have your own vehicle for business purposes to be successful in your application to this role.

Duties and responsibilities:

Front of house administration, dealing with all incoming and outgoing calls
Liaising with farm, estate and commercial tenants and contractors
Organising routine maintenance, repairs and compliance works
Accompanying contractors where necessary
Maintaining existing estate property terriers and other property records
Maintaining and analysing the estate management database
Maintaining the security register and management records for the estate
Maintaining spray and livestock records
Assisting with the management of the company fleet, including maintenance of fuel records, arranging mots and road fund tax
Coding payments and receipts for the estate bookkeeper
Liaising with the owner's agent and other professional advisors as required
Secretarial duties to, and liaising with the estate manager, land agent and family
Filing (electronic and paper systems) and archiving
Arranging promotion and marketing for the house opening
Maintaining house opening records and preparing reports
Maintaining personnel records including timesheets, holiday, time off in lieu and sickness
Coordinating the management of first aid and health and safety on the estate
Maintaining the office stationery suppliesSkills and experience required:

Previous administration experience at a senior level
Friendly with a positive attitude
Strong interpersonal and communication skills (both verbal and written)
Works in a well-organised fashion, with excellent attention to detail
Understands the importance of discretion and confidentiality
Excellent IT skills including knowledge and experience of Microsoft Office – particularly in Excel
The ability to assess and initiate things independently
Well presented
Must have own vehicle for business purposesHours of work:

Monday to Friday between the hours of 9.00am – 5.00pmSalary and benefits:

Circa £24,000
Auto Enrolment Pension

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